📄 Required documents for incoming exchange students

Application submission deadlines

• Autumn semester (August - December): START 15 MARCH - DEADLINE 30 APRIL.
• Spring semester (January - June): START 15 SEPTEMBER - DEADLINE 31 OCTOBER.

ACADEMIC CALENDAR AT UiT

LINK TO THE ACADEMIC CALENDAR AT UiT: Academic Calendar | UiT

📄 List of Required Documents for Incoming Exchange Students

Upload all documents to the Application Web (Søknadsweb)

🚫 Students from UK Universities

If you're studying at a British/UK university, do not use the Erasmus+ category.
➡️ Please apply under the Bilateral Agreements category.

1️⃣ Forms

Choose the correct form based on your exchange type:

• 📘 Course-Based Exchange Students
  [Download the course-based form]

• 🛠️ Traineeship Students (internship, practical training, academic research/thesis)
  [Download the traineeship form]

2️⃣ Transcript of Records

Your transcript must include all completed semesters, even if some grades are pending.

• 🎓 Bachelor’s Transcript – if applying for bachelor-level courses (course codes 1000–2000)
• 🎓 Master’s Transcript – if applying for master-level courses (course codes 3000–4000)

3️⃣ Passport or National ID

• 🇪🇺 EU/EEA Citizens: Upload a copy of your National ID card or passport (PDF)
• 🌍 Non-EU/EEA Citizens: Upload a copy of your international passport (PDF)

4️⃣ Proof of Language Proficiency

You must have at least B2 or C1 level in English (CEFR scale).

✅ Exemptions – No Document Needed:

• Erasmus+ Students
• Nordic Students (Finland, Åland Islands, Denmark, Faroe Islands, Greenland, Iceland, Sweden)
  – if you studied a Scandinavian language and English in upper secondary school.
• Students from Australia, Canada, Ireland, UK, USA
  – if you are a native speaker or study primarily in English.

5️⃣ Résumé / CV (Education Only)

Upload a short, clear CV that includes:

• 👤 Your full name
• 🎓 Your educational background (upper secondary, bachelor’s, master’s, PhD)
• 📅 Chronological order only

6️⃣ Digital Learning Agreement (Erasmus+ Students Only)

📅 Deadlines:

• Autumn Semester: 1 September
• Spring Semester: 1 February

🧭 Who Can Help?

Contact your Erasmus Coordinator or International Office at your home university.

📤 How to Send It to UiT:

Use the following details:

• University Name: UNIVERSITETET I TROMSØ – NORGES ARKTISKE UNIVERSITET
• Address: Tromsø
• Erasmus+ Code: N TROMSO 01
• Faculty/Department: International Cooperation Section
• Contact Person: Incoming Exchange Team
• Responsible Person: Incoming Exchange Team
• Email: mobility@uit.no
• Phone: +47 77 64 40 00

📄 List of Required Documents for Bilateral Exchange Students from NON-EU institutions - e.g., Australia, Canada, China, Japan, South Africa, South Korea, USA, UK, USA, etc.

Upload all documents to the Application Web (Søknadsweb)

1️⃣ Forms

Choose the correct form based on your exchange type:

• 📘 Course-Based Exchange Students
  [Download the course-based form]

• 🛠️ Traineeship Students (internship, practical training, academic research/thesis)
  [Download the traineeship form]

2️⃣ Transcript of Records

Your transcript must include all completed semesters, even if some grades are pending.

• 🎓 Bachelor’s Transcript – if applying for bachelor-level courses (course codes 1000–2000)
• 🎓 Master’s Transcript – if applying for master-level courses (course codes 3000–4000)

3️⃣ Passport or National ID

• 🇪🇺 EU/EEA Citizens: Upload a copy of your National ID card or passport (PDF)
• 🌍 Non-EU/EEA Citizens: Upload a copy of your international passport (PDF)

4️⃣ Proof of Language Proficiency

You must have at least B2 or C1 level in English (CEFR scale).

📄 How to Document Your Proficiency:

Ask your Exchange Coordinator or International Office to issue a certificate or letter confirming your English level (B2 or C1).

✅ Exemptions – No Document Needed:

Students from universities in Australia, Canada, Ireland, UK, and USA
– if you are a native speaker or study primarily in English.

5️⃣ Résumé / CV (Education Only)

Upload a short, clear CV that includes:

• 👤 Your full name
• 🎓 Your educational background (upper secondary, bachelor’s, master’s, PhD)
• 📅 Chronological order only

📄 List of Required Documents for Nordplus Students from Baltic and Nordic educational institutions

Upload all documents to the Application Web (Søknadsweb)

🚫 Students from UK Universities

If you're studying at a British/UK university, do not use the Erasmus+ category.
➡️ Please apply under the Bilateral Agreements category.

1️⃣ Forms

Choose the correct form based on your exchange type:

• 📘 Course-Based Exchange Students
  [Download the course-based form]

• 🛠️ Traineeship Students (internship, practical training, academic research/thesis)
  [Download the traineeship form]

2️⃣ Transcript of Records

Your transcript must include all completed semesters, even if some grades are pending.

• 🎓 Bachelor’s Transcript – if applying for bachelor-level courses (course codes 1000–2000)
• 🎓 Master’s Transcript – if applying for master-level courses (course codes 3000–4000)

3️⃣ Passport or National ID

• 🇪🇺 EU/EEA Citizens: Upload a copy of your National ID card or passport (PDF)
• 🌍 Non-EU/EEA Citizens: Upload a copy of your international passport (PDF)

4️⃣ Proof of Language Proficiency

You must demonstrate at least B2 or C1 level in English (CEFR scale).

📄 How to Document Your Proficiency:

Ask your Exchange Coordinator or International Office to issue a certificate or letter confirming your English level (B2 or C1).

✅ Exemptions – No Document Needed:

• Erasmus+ Students
• Nordic Students (Finland, Åland Islands, Denmark, Faroe Islands, Greenland, Iceland, Sweden)
  – if you studied a Scandinavian language and English in upper secondary school.
• Students from Australia, Canada, Ireland, UK, USA
  – if you are a native speaker or study primarily in English.

5️⃣ Résumé / CV (Education Only)

Upload a short, clear CV that includes:

• 👤 Your full name
• 🎓 Your educational background (upper secondary, bachelor’s, master’s, PhD)
• 📅 Chronological order only

📄 List of Required Documents for North2North Students from educational institutions members of the University of the Arctic - UArctic.

🔗 List of UArctic Member Institutions

Upload all documents to the Application Web (Søknadsweb)

1️⃣ Forms

Choose the correct form based on your exchange type:

• 📘 Course-Based Exchange Students
  [Download the course-based form]

• 🛠️ Traineeship Students (internship, practical training, academic research/thesis)
  [Download the traineeship form]

2️⃣ Transcript of Records

Your transcript must include all completed semesters, even if some grades are pending.

• 🎓 Bachelor’s Transcript – if applying for bachelor-level courses (course codes 1000–2000)
• 🎓 Master’s Transcript – if applying for master-level courses (course codes 3000–4000)

3️⃣ Passport or National ID

• 🇪🇺 EU/EEA Citizens: Upload a copy of your National ID card or passport (PDF)
• 🌍 Non-EU/EEA Citizens: Upload a copy of your international passport (PDF)

4️⃣ Proof of Language Proficiency

You must demonstrate at least B2 or C1 level in English (CEFR scale).

📄 How to Document Your Proficiency:

Ask your Exchange Coordinator or International Office to issue a certificate or letter confirming your English level (B2 or C1).

✅ Exemptions – No Document Needed:

Students from universities in Australia, Canada, Ireland, UK, and USA
– if you are a native speaker or study primarily in English.

5️⃣ Résumé / CV (Education Only)

Upload a short, clear CV that includes:

• 👤 Your full name
• 🎓 Your educational background (upper secondary, bachelor’s, master’s, PhD)
• 📅 Chronological order only

📄 List of Required Documents for Project-Based Exchange Students

Upload all documents to the Application Web (Søknadsweb)

1️⃣ Learning Agreement Forms

Choose the correct form based on your exchange type:

• 📘 Course-Based Exchange Students
  [Download the course-based form]

• 🛠️ Traineeship/Research-Based Exchange Students
  [Download the traineeship form]

2️⃣ Transcript of Records

Your transcript must include all completed semesters, even if some grades are pending.

• 🎓 Bachelor’s Transcript – if applying for bachelor-level courses (course codes 1000–2000)
• 🎓 Master’s Transcript – if applying for master-level courses (course codes 3000–4000)

3️⃣ Passport or National ID

• 🇪🇺 EU/EEA Citizens: Upload a copy of your National ID card or passport (PDF)
• 🌍 Non-EU/EEA Citizens: Upload a copy of your international passport (PDF)

4️⃣ Proof of English or Norwegian Language Proficiency

You must demonstrate at least B2 or C1 level in English (CEFR scale).

📄 How to Document Your Proficiency:

Ask your Exchange Coordinator or International Office to issue a certificate or letter confirming your English level (B2 or C1).

✅ Exemptions – No Document Needed:

Students from universities in Australia, Canada, Ireland, UK, and USA
– if you are a native speaker or study primarily in English.

5️⃣ Résumé / CV (Education Only)

Upload a short, clear CV that includes:

• 👤 Your full name
• 🎓 Your educational background (upper secondary, bachelor’s, master’s, PhD)
• 📅 Chronological order only